Proposed Mad City Quilt Guild Bylaws (changes in red ink)
Proposed changes will be voted upon at the Picnic
June 2004
Article I--Name and Purpose
Section 1. This organization shall be known as the Mad City Quilt Guild.
Section 2. The purpose of the Guild shall be to encourage and promote the art of quilting and present activities of interest to the members.
Section 3. The Guild shall be not for profit, nonpartisan, and nonsectarian.
Article II--Membership
Section 1. Eligibility. Any person with an interest in quilting will be considered a member upon payment of annual dues.
Section 2. Annual dues for the coming year shall be determined by the
Section 3. Annual dues are due on September 1 and in arrears on September 30. A member whose dues are in arrears shall be dropped from the membership roster.
Section 4. Guests. Guests may accompany any member to any meeting but will be expected to join the Guild if continued attendance is desired. Nonmembers will be expected to pay higher fees to any workshop or function sponsored by the Guild.
Article III--Meetings
Section 1. Under normal circumstances, regular meetings shall be held twice monthly, on the first Tuesday afternoon and the fourth Monday evening. Exceptions will be made for holidays.
Section 2. There shall be spring and fall workshops each year. The fall workshop, in years alternate with the W.Q.I. Symposium, shall be a weekend retreat.
Section 3. Quorum. A quorum for conducting business shall be the members present at our regular monthly meetings or meetings called by the
Section 4. Majority Rule. A requirement for passage of any resolution shall be a simple majority of members present at any given meeting.
Article IV--Executive Board
Section 1. Definition of the Board
The elected officers, the appointed chairpersons of committees, and the immediate past president shall constitute the
The Board shall conduct the affairs of the Guild. At the beginning of the year, the Board shall prepare an estimated annual budget for the guidance of the guild.
The Board will meet upon the call of the president. It shall establish a regular meeting schedu1e at the beginning of the year, and meet at least every other month.
It shall be the responsibility of all Board members to attend the Board meetings and Guild meetings, to present reports, and to support the organization in its activities.
A majority of the Board members shall constitute a quorum.
Section 2. Elected Officers. Officers shall consist of the following
President. The president shall preside at Board meetings and joint meetings and make room arrangements for it. She
Afternoon/Evening Vice-President. The afternoon and evening vice-presidents shall preside at their respective meetings, make room arrangements, coordinate refreshments, clean up, and publicity.
Afternoon/Evening Program Coordinators. The program coordinators shall preside at their respective meetings in the absence of the vice-president. They will co-chair the program committee and be responsible for all programs at quilt meetings.
Secretary. The secretary shall keep minutes of
Treasurer. The treasurer shall act as custodian of all guilt funds and keep an accurate itemized record of all receipts and expenditures in the format specified by the Board. The treasurer shall be ready to present an account of monies to date when asked. The treasurer will deposit and maintain accounts in a bank or banks selected by the
Past-President. The past-president will be included
on theSection 3. Appointed Committee Chairpersons. The following committee chairpersons are appointed by the president and will be members of the
Newsletter Chairperson. The newsletter chairperson will compile, print, and mail newsletters at least four times a year. Mailing will be coordinated with the treasurer and the
Librarian. The librarian shall maintain the guild library and see that it is available to members at meetings. She
/He shall make recommendations to the Board as to the purchase of new books. She/He shall maintain a current bibliography and publish it once a year. The librarian will check out books to members for no longer than thirty days.Workshop/Retreat Chairperson. The workshop and retreat chairperson will coordinate all arrangements for any retreats and workshops with the approval of the
Sales Chairperson. The sales chairperson is responsible for all arrangements for sales in which the guild participates with the approval of the Board.
Service Project Chairperson. The service project chairperson shall be the liaison between the guild and the community for service projects. She
/He shall screen project ideas and make recommendations to the Board. She/He shall publicize projects and solicit members to complete them.Membership Chairperson. The membership chairperson shall be responsible for preparing and collecting membership forms, collecting and depositing dues, keeping a current membership list, printing newsletter labels, and publishing and distributing a yearly guild directory at the Nov./Dec. meetings.
Section 4. Election of Officers.
The officers shall be elected at the annual summer picnic conducted in June. No elected officer shall serve more than two consecutive terms in the same office.
Nominations and Elections. The president and executive officers should work together to find qualified replacement officers for the Board. The names shall be submitted as nominations for the new board prior to the May meeting. Nominations will be taken from the floor at the May meetings, before the election at the June meeting, and at any other time. All nominations must have the consent of the nominee. Balloting method shall be provided by the chairperson.
Article V--Amendments
Section 1. These bylaws may be altered, amended, or repealed and new bylaws adopted by a two-thirds vote of the members present at both meetings. Members must be provided with a written notice of proposed changes prior to both meetings.